FINANCE ADMINISTRATOR

JOB PURPOSE:

To be responsible for all aspects of financial administration for the charity.  The role comprises several different functions but incudes: data entry, processing timesheets, invoicing, and administrative support.  You will have excellent attention to details, be highly organised, proactive, adaptable and have strong numeracy skills.   

MAIN DUTIES:

• Enter all aspects of income and expenditure into the charity accounts, ensuring transactions are charge to the correct fund.
• Raise Purchase Orders and generate accurate invoices
• Monitor project budgets ensuring income and expenditure is entered accurately.
• Providing timely fund updates to the Senior Leadership Team.
• Process mileage and expenses claims and ensuring they are coded and allocated to the correct fund. 
• Process timesheets and session logs to ensure they are correct for payroll and invoicing purposes.
• Match, code and file and relevant documentation
• Actively manage queries from both internal departments and external agencies and escalating issues promptly to the Office Manager, where necessary.
• Ensure effective administrative support services are accurately maintained.  
• Regularly liaise with the senior leadership team ensuring issues are raised promptly.
• Support the Office Manager in their role, undertaking any delegated duties on an ad hoc basis.
• Work positively with all members of the team and offer guidance, advice and support as required.
• Ensure excellent communication is constantly maintained.    
• To undertake any other duties commensurate with the nature and grading of this post or as directed by the CEO or Office Manager.